CMS Migration: A Comprehensive Guide

Switching from one content management system (CMS) to another can improve your website’s performance, security, speed, and features. However, to do this properly, you need a plan.

This process is called CMS migration. It may sound simple, but moving all your content, design, and settings to a new platform requires careful planning. In this guide, we explain what CMS migration is, provide a step-by-step CMS migration checklist, and share a sample CMS migration project plan that anyone can follow – no technical jargon, just clear explanations.

What is CMS migration?

CMS migration involves transferring your website’s content, data, design, and settings from one content management system to another. For example, you might move from WordPress to Webflow, Drupal to Joomla, or another combination. This change often occurs when your current CMS:

• Is too slow or difficult to manage
• Lacks the features you need
• Has security issues
• Does not scale well as your business grows

CMS migration services help improve your site’s performance, user experience, and design flexibility. However, the process must be managed carefully to avoid data loss, broken links, or harm to SEO rankings.

CMS Migration Checklist

Here is a simple and comprehensive CMS migration checklist to use before, during, and after the migration process.

1. Create Your Migration Team

• Include developers, content managers, designers, SEO experts, and project leaders.
• Define who is responsible for each part of the migration.

2. Set Clear Goals

• Why are you migrating? Is it for faster speed, better design, or SEO improvement?
• Set clear goals to measure success after the migration.

3. Audit Your Existing Website

• List all your content: pages, blog posts, images, videos, forms, and documents.
• Identify outdated or duplicate content you no longer need.

4. Back Up Everything

• Create a complete backup of your current website, including all files and the database.
• Store it securely in case something goes wrong during the migration.

5. Choose the Right CMS

• Compare features, ease of use, customization, support, and cost.
• Popular CMS platforms include WordPress, Webflow, Drupal, Joomla, and Shopify (for eCommerce), among others.

6. Plan URL Structure & SEO

• Keep existing URLs when possible to avoid SEO issues.
• Use 301 redirects for any URLs that change.
• Export and migrate meta titles, descriptions, and alt text for SEO.

7. Clean and Organize Your Content

• Rewrite outdated pages.
• Remove broken links and update outdated resources.

8. Install and Set Up the New CMS

• Configure core settings, themes or templates, and plugins or modules.
• Set up user roles and permissions.

9. Migrate the Content

• Manually copy content or use migration tools.
• Move images, videos, documents, blog posts, categories, tags, and more.

10. Test Everything Thoroughly

• Check links, page formatting, images, forms, and navigation.
• Test responsiveness on mobile, tablet, and desktop.
• Test load speed and performance.

11. Train Your Team

• Teach your content editors and developers how to use the new CMS.
• Create simple guides or documentation as needed.

12. Go Live Carefully

• Launch during off-peak hours.
• Monitor site performance, links, and user behavior after launch.

13. Post-Migration Monitoring

• Use Google Analytics and Search Console to track traffic, performance, and 404 errors.
• Resolve issues promptly to maintain SEO and user experience.

CMS Migration Project Plan

Having a clear project plan helps prevent confusion, delays, and mistakes during migration. Here is a simple project plan with key phases:

Phase 1: Planning

• Define the scope of what will be migrated.
• List the features required in the new CMS.
• Set a timeline and assign roles.
• Identify potential risks and backup strategies.

Phase 2: Preparation

• Audit existing content and assets.
• Back up all data.
• Choose and set up the new CMS environment.
• Create design mockups if necessary.

Phase 3: Migration

• Start with a staging environment (not live).
• Migrate content, media, forms, templates, and users.
• Configure SEO settings and redirects.

Phase 4: Testing

• Test all major pages and functions.
• Ensure everything works on different devices.
• Fix bugs and repair broken links.

Phase 5: Launch

• Go live during a low-traffic period.
• Announce the change to your users and team.
• Monitor performance and analytics closely.

Phase 6: Post-Launch

• Collect feedback from users.
• Fix errors and formatting issues.
• Continue training your team.
• Optimize content and design based on actual user behavior.

Conclusion

CMS migration involves more than transferring text and images. It aims to improve your website’s performance, design, and user experience. By following a comprehensive CMS migration checklist and a well-organized CMS migration project plan, you can avoid common issues such as broken links, lost content, and SEO damage.

Whether you are switching to a simpler CMS or upgrading to a more powerful one, plan carefully, test thoroughly, and involve your team throughout the process. A smooth CMS migration sets your site up for long-term success.